Meeting Minutes (Annual)
March 8, 2010
BOARD: Saul Kinderis, Bill Roe, Nick Fleming, Shelley Neal, Tony Robinson, John O’Hearn, Tony Young, Ed Haywood, Ed Ledger, Carl Winter, David White-Espin
GUESTS: Shawn Lucas, Loren Hill, Tom Cotner, Bert Wyman, Dwight McMaster, Kimery Hern, Kevin McGinnis, Marvin Claussen, David Cannon, Jerry Zyskowski, Sean Sandwall, Brian Jackson, Vanessa Hunter, Lauren Mathews, Tahoma
Prior to Annual Meeting, a CNW Social (Pizza and Beverages – of course) was held with Becca giving out handouts that explained Athlete’s Expectations, the year’s track schedules, and other notes of interest.
Call to order for Club Northwest 2010 Annual Meeting at 7:00 PM.
FINANCIAL REPORT: Bill Roe
Prior to Club meeting, Ed H, Tony Y, Saul and Bill discussed CNW finances in depth and will develop a plan to better summarize our monthly reporting. The main thing is to understand the cash flow process including all revenue generating events and all expense occurrences and the impact on CNW’s bottom line. Also discussed having more volunteering efforts from Club members or contacts to save $$ on hosting events. More to bottom line means more to athlete sponsorships. This group will meet quarterly and report to Board.
Current balance of $23,086.68 in all accounts. This includes a $7,000 check from NWR magazine. For the year NWR has made deposits of $10,000 in January and $7,043 in February. There is a seasonality to the amounts, but 2010 is off to a good start. For years ending 2008 & 2009, total deposits were $51,000 & $46,000 respectfully.
Overall budget for 2010 includes expected revenues of $120,000 with expected expenses of $114,000.
Bill discussed the need to update software with a small purchase. Will make amount known next meeting.
MEMBERSHIP: Ed Haywood
New website design during the past few months – please check out for feedback.
50 new members added from Resolution Run. E~news email to go out monthly. Looking at future event sponsors to do input on website.
South Sound Chapter – Olympia will be part of CNW!!
CNW has Road Runner Club of America (RRCA) designation.
EVENTS: Bill Roe
Resolution Run ~ new course discussed for 2011 to accommodate an expected increase in participants from 1,800 in 2010 to over 2,500 next year.
Winter Grand Prix ~ awards given out to all winners which included:
Females ~ under 15 (Sophie Cantine), high school (Devin McMahon), 20-29 (Kari Garruto), 30-39 (Alice Fraser), 40-49 (Elizabeth Stahl), 50-59 (Gail Hall), 60-69 (Phyllis Nelson), & love handles (Ann Pearce).
Males ~ under 15 (Jack Pearce), high school (Aaron Elefson), 20-29 (James Conrick), 30-39 (Jesse Pacem), 40-49 (Larry Uhlman), 50-59 (Ray Prentice), 60-69 (Paul Muto), 70-79 (Elbert Field), & love handles (Randy Paddock).
Spring Break Open Track meet will be March 27th. Sign-up sheet passed out.
St Paddy Dash ~ contact Brian O for entry.
2010 Summer All Comer’s Track meets ~ $500 for corporate sponsor. 6 of 12 sold to date. 2009 entries were over 6,000!! Washington Games will again, be a Big part this Summer, including Magnusan Series Road Run (Sat), High School Elite East vs West Cross Country meet, & Master’s meet at West Seattle.
PNTF ~ June 19th (Sat) will be LAST CHANCE meet for NCAA qualifications.
Officials Clinic Certification ~ on May 16th at CNW headquarters. Send email notification if interested.
Firecracker 5k ~ Possible Sat/Sun event with Buca di Beppo as a corporate sponsor!!
TEAM: Shelley and Becca
Use USATF standards for qualifying amounts.
Free roundtrip ticket IF in the top 3 at Track Nationals or top 7 at XC Nationals. PNTF gives $100 to each athlete that qualifies for Nationals! Master’s athletes qualify for entry fee reimbursement and airfare to “Special Elite Exhibition” events.
Team application is online for those interested during the year.
PNTF: Tom Cotner
2010 Schedule for Road Race events:
5k ~ Run for the Mill
8k ~ Beat the Bridge
10k ~ Snoqualmie Railroad Days
12k ~ Bloomsday
˝ Marathon ~ Super Jock n Jill
*June 19th for track at Kings and July 9/10th for Nationals in San Francisco.
Saul sending out massage therapist information for Board revue.
2009 ELECTION OF OFFICERS 2010 ELECTION OF OFFICERS
1. Saul Kinderis - President Saul Kinderis - President
2. Bill Roe – Treasurer Bill Roe – Treasurer *with amendment to By Laws
3. Nick Fleming Nick Fleming
4. Shelley Neal – VP Shelley Neal – VP Teams
5. Tony Robinson Tony Robinson
6. John O’Hearn John O’Hearn
7. *Tony Young- Secretary Tony Young - Secretary
8. *Will Conway Ed Haywood – VP Membership
9. *Regina Joyce Kimery Hern
*denotes position open for 2010
At Large positions
1. Ed Haywood Venessa Hunter, Lauren Mathews, Shawn Lucas,
2. Ed Ledger Jerry Zyskowski, Carl Winter, David Cannon, Ed Ledger,
3. Carl Winter David White-Espin
4. David White-Espin
Next meeting April 12, 2010 at 7:00 PM (CNW Headquarters)