CLUB NORTHWEST

MEETING MINUTES MARCH 9, 2013-ANNUAL MEETING

 

BOARD MEMBERS:

BILL ROE, BEN WILLIAMS, ED HAYWOOD, CHRISTIN DULANEY, LAURA MICKELSON, SPENCER WALSH, DAVID WHITE-ESPIN, VANESSA HUNTER, DAVID CANNON,  JOHN O’HEARN,  CARL WINTER,  SAUL KINDERIS

CONTRACTORS:

BRIAN OSTER, TAHOMA KHALSA, BECCA PETER, HEATHER ROMANO

 

Introductory comments were made by Ed Haywood-Club President.  Overall Club Northwest had a great year; our large events such as Resolution Run and Firecracker 5000 were well-attended and were good sources of revenue to support the ongoing activities of the club.  Northwest Runner also had a super year-probably the most important piece since they generate the largest amount of our revenue for us. 

Club members and teams set regional and national records in some cases and we continue to evolve as a club.  We grew our numbers incrementally, but more importantly concentrated on how to be a better club to our existing membership base.

Our challenge is to how to continue to balance the needs for better social events with our base vs spending on our teams and individual athletes for national and regional events.  With some of the new efforts in the social area such as group runs and pub runs, we are reaching out more to our membership than we have in the past.  We hit 40 years as a club this year-we are now MASTERS!

NORTHWEST RUNNER-HEATHER ROMANO

2012 was a banner year for Northwest Runner as “second running boom” continues.  The magazine continues to concentrate on some great reader benefits which Heather highlighted and advertising revenue continues to be strong.

Heather pointed out that the current running boom is seeing a lot of support from the female 25-34 age group, but numbers are up in all age categories, we expect 2013 to be another strong year.  We are giving readers a great product and getting strong feedback about certain features and how much they mean to the running public.  We are currently publishing 7000 copies a month.

FINANCIAL-BILL ROE

 

2012 was a record year financially as our budget was $115,000! We expect 2013 to be even better with our budget set at $120,000.  This is extraordinary considering it is a “non-national hosting year for cross country”. With the local trip to Bend in December for Club Cross Country Nationals, we expect to save money and target more money for athlete support, travel and entry fees.  We expect to be able to target close to $55,000 in support for these efforts.

With events doing better for us in 2012, incoming revenue was better than in years past, and we have some new events on the board for 2013.

MEMBERSHIP-VANESSA HUNTER

We are doing more for the members today than we have in the past by connecting with them on Sunday runs and social events like the Solstice Runs.  The annual picnic is another event that has brought people together-we are looking for new and exciting ways to increase our social events.  Membership is currently at 550 overall-it has been growing incrementally over the past several years.  Rather than have a goal of a certain number, we are enhancing the overall experience of members as our main goal.

 

TEAMS-SAUL KINDERIS

 

Saul is taking over for Jerry Zyskowski who is stepping down after a great run with teams.  We currently have a position open to take over for Becca Peters who was Team Manager and is about to have her second child any day now.  Within the teams organization several folks have been key to our success and helped us reach out to athletes and sponsors.

Laura Mickelson- Sports Reaction Center

Rose Wetzel-Sinnett-Brooks

Brett Winegar-Brooks

Kevin Murphy –Race comps

Saul talked of the discussions we are having on the team committee to better support Olympic Development and in general to reach out more comprehensively to our elite athletes.

 

EVENTS-BILL ROE

Š       2013 Trip and Dip-huge success again, 67% of participants went in the water!

Š       Magnuson Series has grown every year and has strong participation at every event

Š       Winter Grand Prix completed its 17th season with Super Jock and Jill and New Balance as perennial sponsors-thanks!  Season 18 starts early December 2013.

Š       Spring Break Open is March 30 at West Seattle and will include steeplechase, hammer throw a 3K/5K and a special 10K that may kick off the meet.

Š       All-Comers will start their 45th year at Shoreline Stadium in May.

Š       Firecracker 5000 was a record 1681 finishers in 2012

Š       We are covering potential tax liabilities due to some state regulation changes –even for tax exempt organizations-we have developed a “slush fund” to handle this.

COMMUNICATION-BEN WILLIAMS

Committee is looking for members, Ben will lead it.  Have concentrated on updating membership database, behind the scene changes regarding better email communication and also connecting Facebook more closely to our efforts.

We went from 100 members to 200 members now on the communication list.  Doing a lot of things to make communication more seamless with subscribe/unsubscribe options for email lists.

 

ELECTIONSEd Haywood

 

Elections were conducted for the following year:

Board Elections

Elections for board members resulted in the following 12-person Board of regular members:

1 Lauren Mathews Expires 2016

2 Ed Haywood Expires 2016

3 Tony Young Expires 2016

4 Brian Kutzera Expires 2016

5 Jerry Zyskowski Expires 2014

6 Saul Kinderis Expires 2014

7 Bill Roe Expires 2014

8 Carl Winter Expires 2014

9 Vanessa Hunter Expires 2015

10 John O’Hearn Expires 2015

11 Ben Williams Expires 2015

12 David White-Espin Expires 2015

At-Large Elections

After completion of the regular members of the board, they met to approve the following appointments at-large to the Board:

1 Kevin Murphy Expires 2014

2 Laura Mickelson Expires 2014

3 Spencer Walsh Expires 2014

4 Christin Dulaney Expires 2014

5 Denis Villeneuve Expires 2014

6 David Cannon Expires 2014

7 Tom Potter Expires 2015

Officer Elections

The following slate of officers was elected:

President Ed Haywood

Vice President Teams Saul Kinderis

Vice President Membership Vanessa Hunter

Secretary Tony Young

Treasurer Brian Kutzera

Saul Kinderis continues to be Past President.  By agreement, Ben Williams (Communications) and Bill Roe (Events) are members of the Executive Committee as committee chairs.

PRESENTATION

Regina Joyce made a great presentation on her long life as a runner.  

 

ADJOURNMENT

 

The annual meeting was adjourned at 9:20 p.m.

Respectfully,

John O'Hearn, Acting Secretary for Tony Young