CNW Meeting Minutes September 12, 2016
Board: Rick Albright, David White-Espin, Brian Kutzera, Spencer Walsh, Bill Roe, Kimber Hinson, Saul Kinderis, Drea Garvue, Carl Winter. Ed Haywood called in part way through the meeting.
Guests: Phoebe Wright, Katie Conlon, Tahoma Doyon, Brian Oster
President Report: Rick
á Overview of first, annual campaign: Was a success, surpassed goal
á Financially, we are doing better than we have yet this year
á Board involvement: We want the board to set an example for the rest of the Club so all should be involved on at least one committee
á Race Center: Potential partnership with NW Runner with terms of agreement in the works, which will need approval by the Board
Board approved August Board meeting notes.
TreasureÕs Report (see notes): Brian
á Financially in a good place, will be minimal taxes to pay as well as several insurance fees
á Donations + tight level of spending has gotten us back to a good place
á Need to update signers on the various CNW accounts. A motion was made, seconded and approved to make the changes in account access recommended in the attached Treasurer's report
Membership Committee: Kimber
Sunday runs are starting up again. Trying to provide more pace opportunities, but difficult to plan ahead for different pacing and potentially add some shorter runs.
Winter Solstice Run
á Will take place the Sunday before the Solstice
á Road Runner is ÒsponsoringÓ this event so we will start there and then come back to the store for refreshments and RR will provide 10 percent of purchases to CNW
á Since there is a relationship with Super Jock ÔNÕ Jill + Road Runner not local, we will inform but not "push" on membership to participate
WomenÕs Running Retreat
RCOA for insurance (reach out to Tahoma for more info)
á How can we make this process easier for members easier and better?
á Maybe talk to Megahn Lyle and Ed Haywood about how to refine this process
Membership page on website
á Improving the membership page on the website is a priority
Will not be reducing membership prices despite not being able to provide a subscription for NW Runner magazine; there is a strong feeling that the many other benefits offered to CNW members are proportional to the current rates (e.g., 10% discounts at most area running stores, free or reduced entry fees at CNW events, etc.).
á Potentially should pass a motion in the future agreeing on a certain percentage of donated money to be submitted to savings to ensure that bank account stays healthy and a reserve is built up.
Congrats to Joe Gray who won the Mountain Racing championships!
á No notes received from Mark or Ed on Team updates
No notes to report
Events Committee: Saul
á Working to create more events/more revenue for the club such as more marketing and more sponsorship
á Saul has created a MeetUp group to gain more outside volunteers
á Phoebe Wright will be helping with additional Social media action for All-Comers meets moving forward
á Katie Conlon will be helping with Resolution Run
Communications: Rick (Refer to the Notes attached)
Old Business: Rick
Approached by Brooke Gardner from Race Center for a joint venture. In the process of reaching an agreement. This is in the negotiation phase. A Non-Disclosure Agreement is in place that prevents providing explicit details at this time, although some information was verbally shared at the meeting with Race Center's permission. Most importantly, and agreement reached will be subject to review and approval by the board.