T.P. Shelley Neal, Bill Roe, Sarah Leonard, Steve ‘Hatz’ Hatzenbeler, Tony Young, and Phil Finger
Brian Oster of ProMotion Events
Meeting called to order at
No June minutes were available
Bill delivered a handout with a summary of the
All-Comers meet income has been down this summer
due to the poor weather. Improving weather hopefully will bring out bigger
crowds. Club Northwest should still net a profit from the season since we
got such a good deal on the stadium rental.
Things are looking good on the XC budget front.
We had budgeted higher travel costs because of the meet’s location, but
the good deal we got on the airfares should help us stay under budget.
Northwest Runner Report:
·Martin was unable to attend the meeting but
delivered a check to Bill prior to the meeting for $4742. Martin mentioned that
he thinks it’s reasonable to expect a check for around $5000 next month.
There will likely be a shortage of officials at
the August 10 All-Comers meet. Board members are requested to attend to
help offset the absence of several regulars.
All-Comers meets have been going well. High marks
for Shoreline Stadium as the venue preferred over Edmonds District
Stadium, where the throwing event areas were not as well organized, the
cost was higher, and the staff was more expensive and not as cooperative.
Let’s hope we can keep it at Shoreline in the future, and help them plan
some improvements to the facilities such as a second pole vault runway and
a steeplechase water jump.
All-Comers javelin has been somewhat problematic
due to the Club Northwest javelins being out at the field prior to the
official. Club Northwest javelins are not to be taken to the field until
the meet official has arrived, and anyone bringing their own javelin
should be instructed not to throw it until the meet official has arrived.
·Ribbons for the kid’s events: most agree it
would be a good thing to do, but the logistics are somewhat complicated. The
consensus seemed to be that next season Club Northwest should purchase ribbons
with the Club Northwest logo and “Participant” screened on them. Club Northwest
should purchase ribbons with Club Northwest’s logo and ‘Participant’ screened
on them. The All-Comers series title and presenting sponsors may also need to
be included on the ribbons. Several different colors, 100 ribbons each should
be purchased next spring.
Shelley reported that the CNW team roster for the
USATF Club T&F National Championships on the weekend of 7/15-16 in New York consists
of Tony Young, Justin Lawrence, Curtis Easton, Megan Johnson, Ryan Dirks,
and Scott Boothby. Travel arrangements were made through Anderson Travel.
Total expenses for airfare, hotel, and athlete entry fees are estimated at
Member of the Month for the next issue of Northwest
Runner will be Scott Boothby. Scott has been throwing (hammer) very well
the past several years and this spring finished fourth at the USATF
Shelley presented a proposal for airfare
reservations for travel to the USATF Club XC National Championships in Rochester, NY.
Athletes would leave Seattle
on November 17, 2005
and return on November
20, 2005. The ticket price direct to Rochester quoted by Anderson Travel is
$310 per person. Names can be added to the tickets one month prior to
travel date. Shelley had 28 seats held, with the assumption that if the
team did not use them all CNW would be able to sell any that were not
needed. To hold the reservation, $40 per ticket is due to place the
reservations. All board members present agreed this was a competitive
ticket price and thought it was a good idea to go ahead with booking the
tickets. Phil moved that the proposed travel arrangements be accepted and have
Shelley purchase the tickets. Tony seconded the motion, and the motion
passed unopposed. Thank you Shelley for your efforts over the past month
setting up the travel arrangements!
Good news on the XC front: Danita Erickson and
Shelley Smathers have both expressed interest in
running XC this fall. The team manager or some of the women’s team members
should try to reach them to make sure they’re serious.
Oversight Committee Reports:
By-Laws: Bill and TP are planning to meet soon to
get the ball rolling. Anyone with any input is encouraged to forward it to
Bill or TP.
Pro-Motion Events contract: committee plans to
get together in the next couple weeks.
CNW Team Manager: Shelley, Sarah, and Regina have met a few
times to discuss the Team Manager’s role and responsibilities. They have
begun to step up to fill some of the holes that are being left such as
making travel arrangements, recruiting, and finding athletes to go the
Club T&F Nationals. Steve offered to help with getting the final Team
Manager responsibilities list together and put
together a draft of the XC team selection criteria.
Northwest Runner: Martin was contacted some time
ago but has not had time to get together to discuss his priorities. Hoping
that time will come soon.
Martin Rudow (Northwest Runner) sent a letter to
the board regarding “Key Man” insurance and long-term disability coverage.
Key Man insurance would cost Club Northwest $500/year and would provide
Club Northwest $50,000 in the event of Martin’s death. Disability
insurance would cost $107/month ($1,284/year) and would provide
$4000/month for up to two years in the event that Martin becomes disabled
and unable to perform his job due to illness or injury. The board agreed
that pursuing these two policies was in the Club’s best interest. The
disability coverage needs to be clarified—is some to go to Martin? If so
it would seem reasonable to ask him to contribute to the cost. The board
will follow up with Martin to clarify the particulars. In any case, the
board’s due diligence will require shopping the policies around to at
least 3 carriers to make sure we’re getting a competitive price. Bill
moved to purchase the Key Man insurance based on the best of 3 quotes. Tony
seconded the motion and the motion passed unopposed. The disability
insurance discussion will have to be picked up again with Martin or after
Bill or T.P. has a chance to discuss it with Martin.
Club Northwest’s Team Manager: our current Team
Manager, Chuck Barlett, has expressed some
frustrations due to the lack of responsiveness from the team members. Some
of Chuck’s frustrations may also be from being asked to do many things and
not having a clear understanding of all that is expected of him. This is
why it’s essential that the Team Manager responsibility’s list get
finished, and trimmed down to the necessary tasks, so as not to overload
anyone. Shelley has been very helpful the past several months with
uniforms, travel arrangements, and contacting athletes, but in some ways
that complicates things because the athletes begin to question who, is the
primary point of contact. All agreed it’s best for the Team Manager to be
the point of contact for all athletes and the board can support the Team
Manager in whatever ways are necessary to get the job done. Chuck relies
on email correspondence, which is sometimes ineffective due to people’s schedules,
etc. We know sometimes things get frustrating when dealing with so many
different people, but we agreed the negativity and sarcasm should be
filtered out of the email correspondence, many people can’t read those
things into email and it can lead to hurt feelings and miscommunications.
Further clarification of the Team Manger’s role and responsibilities will
be coming soon.