Bill Roe, Tony Young, John O’Hearn, Becca Gillespy, Lance Giles, Saul Kinderis,
Shelley Neal, Regina Joyce
GUESTS: Jesse Williams, Marty Warless, Paul Merca,
Will Conwell, Kate Conwell, Matthew Schwinn, David White-Espin, Karl Kunkle
CONTRACTORS: Chuck Bartlett, Martin Rudow
Openings: Meeting called to order at 6:59PM.
Minutes: John O’Hearn
made to approve February 2008 minutes by Saul Kinderis, seconded by Becca
Gillespy and approved.
REPORT: Bill Roe
- Aggregate account balances
are $16,860.04 (all accounts)
- Suggestion made by Bill
Roe to set aside some funds from life memberships into a permanent fund to
build a Club Northwest endowment
- We owe Federal Way Track
Club $2500 from the Grand Prix, we will not show much profit for the
series-but it was a success, the location was great and the series was
well-received and going forward should be positive for Club Northwest
- Becca will be working with
Promotion Events to negotiate their 2007 membership services fee ($2300)
since she handled a good portion of it and it was not getting the
attention it needed for the portion of the year they were handling it
- Bill reported that we will
be getting approximately $6000 from
2008 Resolution Run (possibly more)
- Northwest Runner sent us
$2535 in February
MEMBERSHIP: Becca Gillespy
- March newsletter came out
- Our first lifetime
membership came in this week (Lance Docken).
- We are down to 50 Club
Northwest members without E-mail contact information-Becca has done a
superb job communicating and building our contact base over the past few
- Becca feels within 1-2
months she will be able to have much of her athlete bios done on the
website many of the field event folks are done and they look great. She is also continuing to work on the
database and currently we have close to 400 members documented
- Numbers for new members
from 2/11-3/12, 20-a very good sign
- This was Becca’s last
report as a board member due to her new paid post as manager, she will be
Northwest Runner: Martin Rudow
- Martin needs the
All-Comers ad by 5/1/08 so it can get in the June issue.
- Martin commented that we need
to have a way to treat lifetime subscriptions for postal rates-tabled for
- Our national sales are
down, but our outlook for 2008 is good-Brooks is now advertising
EVENTS: Becca Gillespy
- All 12 weeks of the
All-Comers this year will be at Shoreline, starting the last week of May
and concluding the second week of August.
- The Spring Break Open is
set for King’s on 3/22/08. Becca secured a rate of $35/hour and will act
as complex manager-saving us more money.
- Kenny Emerick will do the
timing for $300, Nick offered to work with him
- Club Northwest members
that pre-register are free!
- St Pat’s Day Dash is
3/16/08, it is not a Club Northwest event but all are encouraged to attend
and wear their ORANGE,
Saul secured a number of comp entries for selected members
- Two All-comers meets are
sold so far, TP and Seattle/King County Sports Events Council have
committed $400 for sponsorships
- Becca would like to run an
Olympic Trials Qualifier on the track for selected events in conjunction
with All-Comers meet or another event-possibly 5/31 or 6/6-7.
- Lance will check on the
possibility of combining the Olympic Trials event with the Masters West
Seattle Event on 6/7
- Club Northwest will take
on some level of management and sponsorship of the Beach Vaults on 7/4 and
7/5, Becca purchased the rights to these events that have occurred in Alki
and Tacoma in the past.
- Bill Roe moved that we
take these events on as a Club Northwest event, Saul seconded this and it
TEAM: Shelley Neal/Lance Giles/Chuck Bartlett
- Team selections were
discussed, the athlete list was amended by adding funding levels for Sandy
Erickson, Matt Shwinn and Justin Lawrence.
Motion made by Saul to approve the list, seconded by Tony and
- Prior to the board
meeting, we had a meeting attended by approximately 30 athletes to discuss
specifics regarding funding and also Jesse Williams from Brooks and Lance
Giles, Club Northwest were speakers
- We had the following
athletes receiving funding for these classifications “A”-1, “B”-9, “C”-17,
many more added as Brooks ID, standard or enhanced
- We discussed Becca’s
contract, $400 per month between now and the end of July, we agreed to a
few additional conditions as well- Saul moved to approve the funding, Tony
seconded and it was approved.
- The athlete contracts were
discussed-only a few changes are needed and they are good to go. Becca made a motion to approve them as
amended, Bill seconded and the board approved.
- Lance wanted to make sure
the Olympic Trials funding was separate from the Track and Field budget-we
agreed that it is and it is possible the USATF will be funding hotels, but
until we know for sure we will be flexible on some of the reasonable costs
our athletes may incur if they qualify and attend.
- Lance’s Track and Field
contract is close to resolution, but he is still working out final details
WEB: Chuck Bartlett
- Has been
keeping a photo gallery on the Club Northwest website-will be moving this
to Northwest Runner-we want to direct as much traffic to the site as
possible due to advertising leading to revenue streams, etc
will have the photo gallery going in 2 weeks and has helped Martin with
other areas of the website, will continue to do so like work on links to
go from CNW.org to NWRunner.org
PNTF: No report
USATF: No report
Board of Directors
Currently we have
the following with regards to terms on the board:
1) Nick Fleming expire 2008
Bill Roe expire
4) Shelly Neal expire
5) John OHearn expire 2009
6) Tony Robinson expire
7) Tony Young expire 2010
8) Lance Giles expire 2010
9) Becca Gillespy expire 2010
At-Large Ed Ledger,
Aretha Thurmond (resigned already).
Lance and Becca are both resigning, given their coaching and managing
positions respectively. This leaves 2 regular
and 2 additional board positions available.
Nick, Saul and Bill
were all elected to serve again and will serve through 2011. Regina
was elected to another two-year term and Will Conwell has also joined the board
in a two-year position. John and Shelley
will continue in their current capacities, Bill will continue as Treasurer.
Nominated for at-large positions were Ed
Ledger, Ed Haywood, Carl Winter and Paul Abdalla, Bruce Jackson.
unanimously approved Saul Kinderis as President; Nick was elected to Vice
President of Membership.
Here is how the
board looks after the Annual Meeting:
Nick Fleming Vice President
Shelley Neal Vice President
John O’Hearn Secretary
Motion made to
adjourn at 8:38 by Tony and seconded by John.