Club Northwest

Meeting Minutes

April 14, 2008



Nick Fleming, Tony Young, John O’Hearn, Tony Robinson, Saul Kinderis, Shelley Neal, Ed Ledger, Will Conwell, and Bill Roe (via phone), Regina Joyce


GUESTS:  Ed Haywood, Tom Cotner


CONTRACTORS:  Chuck Bartlett, Becca Gillespy


Openings:  Meeting called to order at 7:34PM.


Minutes:  John O’Hearn


Motion made to approve March 2008 minutes by Nick Fleming, seconded by Tony Young and approved. 


John OHearn to send January, February and March minutes to Chuck for posting on the website.




  • Aggregate account balances are ~$18,000
  • IRS issue has “gone away” we have received confirmation that the bill we were given from past tax issue has been forgiven by IRS
  • Northwest Runner this month was $7300
  • All-Comers fee for Shoreline this summer is already paid @ a great deal of $260 per meet
  • Shelley made a motion to approve the financial report as given by Bill over the phone and Nick seconded, all approved.


MEMBERSHIP:  Becca Gillespy


  • Two new members ($50 each) and also received some cash for a uniform, Becca dropped off $115 check.
  • Thanks to Becca’s prodding our membership numbers are growing-in part to getting TEAM participants to renew memberships-our previous administration was not being vigilant in making some of our top athletes keep active Club Northwest memberships


Northwest Runner:  Bill Roe for Martin Rudow


  • Covered above in financial.



EVENTS:  Becca Gillespy/Bill Roe


  • All 12 weeks of the All-Comers this year will be at Shoreline, starting the last week of May and concluding the second week of August.
  • Chuck needs to post the preliminary flyer for All-Comers on the website-Bill working on the final one, but need to get sponsors lined up as soon as possible so they can be featured on the final copy for maximum exposure
  • The Spring Break Open was a success-we had one event that the timing did not work properly, but back-up timing was brought in- participation was way up and it was a great day for a track meet.  We had a good selection of Club Northwest team members there to participate and also volunteer
  • Some javelins damaged so we will be paying to get them fixed-the field turf presented some issues with those that did not have rubber-tipped javelins
  • St Pat’s Day Dash was 3/16/08, Tony Young and Regina Joyce of Club Northwest were the age-graded overall winners-we were represented very well in this race.
  • At our next meeting we will have a wrap-up of the Resolution Run, but we should have netted about $6K.
  • Saul working with some sponsors for Firecracker-we need some information from Brian Oster about who he may have “on the line”.


TEAM:  Shelley Neal


  • Shelley is working on a letter for team members with contracts and we are still waiting for contracts to be signed so shoe coupons can be sent, etc.
  • Chuck had resigned his post as Team Manager; we discussed what his role might be in the future and this will be written by Shelley and proposed to the board via E-mail so we can bring it to resolution next month.
  • Primarily Chuck will be a distance running “manager” of some sort with an increased role in cross country season
  • We discussed stressing to the members possible free treatment for uninsured team members from Dr Robertson and Dr Allison and a sliding scale for other team members or if insured waive the co-pay or deductible-and we would advise this through the monthly newsletter.
  • Four of our Club Northwest women are heading to the Olympic Marathon trials in Boston next week: Susan Empey, Vanessa Hunter, Caryn Hefferman and Lauren Matthews.
  • Dave Cannon won 2 national championships at the US Masters Indoor Championships in Boston in the mile and 3000 meter, and was 3rd in the 800 meters
  • Some Club Northwest athletes also shined at the Sun Angel Track Meet in Tempe Arizona (ASU) with Ryan Bailey winning the 200M, Joey Woody ran for our 4X400 team in an orange speed suit.  Reedus placed 6th in the discus, Jenny Soma hit 13’ 1” in the pole vault.  Jenny Calendar made opening height in the high jump.
  • Orange singlets have been ordered-we will look into a less expensive vendor in the future
  • Club Northwest members can now get 10% off in the Brooks Outlet store
  • Becca still needs to order team jackets from Brooks
  • If field event uniforms are not available from Brooks we are working with the individuals to make sure they can get them from somewhere else.


WEB:  Chuck Bartlett


  • Chuck needs the preliminary All-Comers information to put on the website as we are getting a lot of questions about location and dates
  • Chuck-Becca to work on a template for athlete bios for the website as we are trying to get all of our potential Olympians listed as soon as possible and our track athletes in general


PNTF/USATF:  No report




  • Two at-large board positions were open and Ed Ledger, Ed Haywood were voted onto the board for two-year posts.  We now have an 11-member board


Motion made to adjourn by Nick at 9:10PM and seconded by John OHearn.


Next meeting 5/12/08