Tony Young, John O’Hearn, Saul Kinderis, Regina Joyce, Shelley Neal, Bill Roe ,
Ed Ledger, Ed Haywood, and Will Conwell
GUESTS: Tom Cotner
CONTRACTORS: Chuck Bartlett, Becca Gillespy/Molly Loesche,
Martin Rudow, Brian Oster
Openings: Meeting called to order at 7:34PM by Saul
to approve November 2008 minutes made by Will Conwell and seconded by Ed
Haywood and passed.
Minutes: John O’Hearn.
OHearn to send November minutes to Chuck for posting on the website.
REPORT: Bill Roe
- We have
approximately $8500 in our checking account. We need to send full payment to the
Mirabeau Park Hotel in Spokane
prior to our stay there for Club Nationals since we still owe for
Regionals-apparently there was a misunderstanding about them charging our
- At any rate,
we need to send approximately $3400 immediately to secure
our rooms for 12/12-13 in Spokane.
credit balance with Promotion Events is $10.5K, tonight a separate meeting
was held with the Club Northwest Finance Group and Promotion Events to
work out a payment plan.
long-range planning meeting has been scheduled on 12/20/2008 from 12-4PM
to go over financials from this year and beyond.
Northwest Runner: Martin Rudow
- We will
see the effects of our first price increase for Northwest Runner in quite
some time-November receipts for Club Northwest from the magazine were
talked about a possible fund raising opportunity for Club Northwest-a company that makes a “chondritin-like”
product-we need to check on the ingredients to make sure there is nothing
that is a banned substance prior to giving it a “stamp of approval”.
discussed the potential budget next year for all Club Northwest (track and
cross country) events for 2009-we feel it will be approximately
$45,000. This year the magazine
will generate approximately $49,000.
- We had
several board members and other Club Northwest members that helped at the
Seattle Marathon booth of Northwest Runner over Thanksgiving weekend.
MEMBERSHIP: Becca Gillespy/Molly Loesche
- We added a few new members
this month and expect to get a newsletter out soon. Molly continues to work on the database
since it had not been kept up well over the years.
- Becca reported on the
money she generated by the EBay Auction-go BECCA! The total was over $700 for Club
- We talked about
fundraising again and the Molly/Becca will send a note to all members
before the next board meeting so we can have members checking with
companies they work for, own, etc for fund raising-this was brought up
again this month.
EVENTS: Brian Oster/Becca Gillespy
will be 1/1/09 and it could be the biggest ever due to the success last
year. Brian advised of particulars
regarding the location and logistics-also we are getting some free
advertising on the radio in the coming weeks. Beer garden will be back and new this
year-a gaming tent as well as extra tents in the event of bad weather.
Jock and Jill Winter Grand Prix dates are as follows: 12/6/08 Cross
Country, 12/20/08 Road Race, 1/10/08 Cross Country, 1/24/08 Road Race
(Super Jock and Jill serving treats), 2/7/08 Track-possibly at Nathan
Hale, 2/21/08 Finale First event
was 12/6, 152 runners showed up-a great start.
Fleming was a HUGE help at the first Winter Grand Prix-Shelley helped by
setting up some of the food we brought, John OH helped after the
event-volunteers from Nathan Hale did a nice job and thanks to Joe
Bisignio from SRC for working registration.
TEAM: Shelley Neal/Becca Gillespy
- USATF Club Nationals Spokane-this weekend
lots of discussion on hotels, etc.
Most athletes have contributed $100 to help defray our costs and
hotel rooms are allocated to those that need them.
- Next year the USATF Club
Nationals in Cross Country will be in Lexington, KY
- We are considering the
Track and Field coaching/directors position and will be talking to Lance
to see if changes will be merited in the title and responsibilities for 2009.
- Financial issues are
making us consider changes in the way we handle track and field and
participation in various meets for 2009
- Also discussed again this month- for next track season was
that we only cover Nationals and athlete reimbursements-any additional
meets, etc need to be covered by fund-raising efforts from individuals or
through the Director of Track Operations-no other budget for travel during
the regular season without these outside funds.
- No news
to report other than Chuck continues to do a super job adding photos from
the various Cross Country meets this fall-thanks!
PNTF/USATF/MISC: Becca Gillespy
Cotner was named Committee Chair National Hall of Fame (USATF) Library
- The new
president of USATF is Stephanie Hightower who takes over for our own Bill
Roe after many years of exemplary service.
Gray-who will compete for Club Northwest for the first time at USATF
Nationals Cross Country, has been named Mountain Runner of the Year.
Northwest long-term planning meeting will be 12/20/08 at PME Office at
Motion made to adjourn by Tony Young at 9:10PM and seconded by Nick
Next meeting 1/12/09