Tony Young, John O’Hearn, Becca Gillespy, Lance Giles, Tony Robinson, Saul Kinderis, Shelley Neal, Ed Ledger
CONTRACTORS: Brian Oster, Chuck Bartlett, Martin Rudow
Openings: Meeting called to order at 7:35PM.
Minutes: John O’Hearn
made to approve January 2008 minutes by Shelley Neal, seconded by Tony Robinson
OHearn will send November, December minutes to Chuck for posting on the
REPORT: Bill Roe
- Aggregate account balances
- Still awaiting Resolution
Run 2008 receipts from Promotion Events-Brian committed to having this to
us by 3/12/08
- Fund-Raising needed in the
area of Track and Field-based on plans for team travel
MEMBERSHIP: Becca Gillespy
- We are about to order
t-shirts (orange) for members and it was suggested and approved, that we
use one of our members to get the printing done. Saul made a motion for a “not to exceed”
expenditure on t-shirts of $1500, seconded by Ed and approved by all.
- Chuck still has 100
technical t-shirts from Brooks-we discussed getting them printed and maybe
using them for returning members with the orange cotton shirts for new
- The new Club Northwest
logo is finished
- The 2008 Club Northwest
annual meeting will be 3/12/08 at Brooks Headquarters in Bothell, most
likely an athletes meeting from 6:30-7:30 and meeting after that-this is
pending approval on the time/date from Jesse
- Also still working on new
jerseys/singlets for Club Northwest athletes that will be Olympic “legal”
in terms of logo sizes, etc.
newsletter came out this week
- Becca had a proposal ready
for Director of Membership and if/when it is accepted she will resign from
the board, it did not happen tonight
$150 per month
- processing new memberships
- Printing membership cards
- mailing membership cards and shirts (fees
- Monthly member email newsletter
- mailing uniform orders
- $2.50 per renewing member (no shirt)
- $5 per new member (or renewing member who
never got a shirt)
- $10 per family membership
- These fees include the cost of mailing
shirts and cards.
- Printer supplies
- Mailing uniform orders
- Other costs not included above
maintenance of a running buddy matching program would be
$50 extra per
Motion was made to approve this as proposed by Saul and seconded
by Tony R-all approved, Becca abstained.
Contract will be forthcoming but for now we will run her position as
Runner: Bill Roe for Martin Rudow
- Received $8445 for January
2008-great start for the New Year.
- Martin commented that we
still have numerous accounts receivable out over 90 days but this is the
nature of our business and overall we are doing well.
- Thanks to the efforts of
Chuck Bartlett we are re-launching the Northwest Runner website which has
had some dated material on it for the past several years.
EVENTS: Brian Oster
- All 12 weeks of the
All-Comers this year will be at Shoreline, starting the last week of May
and concluding the second week of August.
- The Spring Break Open is
set for King’s on 3/22/08, Becca still working on some schedule changes
with Bill. Club Northwest members
that pre-register are free!
- St Pat’s Day Dash is
3/16/08, it is not a Club Northwest event but all are encouraged to attend
and wear their ORANGE.
TEAM: Shelley Neal/Lance Giles/Chuck Bartlett
- Team applications for
Track and Field, Long Distance Running and Cross Country were posted on
the web two weeks ago-athletes have until 2/25/08 to sign them.
- Chuck had resigned his
post as Team Manager and is now interested in coming back with some
involvement in Long Distance Running and Cross Country, albeit in a more
limited role. We decided to shelve
this discussion until next month.
- Lance brought a proposal
for “Club Northwest Olympic Development Program Code of Conduct/Athlete
- This proposal would modify
some of the qualifying marks required for funding and put some teeth into
eligibility requirements both for funding and also participation on our
- The proposal also dealt
with possible sponsor issues with regards to compensation/remuneration of
coach/athletes. It was decided that
this would be a “future consideration” since we were on the verge of
signing a contract with Brooks.
- Overall we agreed to table
the discussion with regards to the entire proposal until the next meeting
since it does represent a change in philosophy by sponsoring athletes with
regards to sport vs as members.
- All in attendance
recognized the need to treat Track and Field with more attention/funding
for this year and in the future, we have not “put a fence” around exactly
what is needed at this point due to the uncertainty of the funding Lance
has raised so far.
- Lance promised his
fund-raising would increase “substantially” with some changes to the Club
Northwest website, he will send the necessary changes/links to Chuck this
- No specific fund-raising
totals for 2007 were brought up in Lance’s proposal or discussion
- Lance asked for
reimbursement of expenses related to coaching from September 2007 until
now-he will submit receipts by the next board meeting
- Tony Young/Saul Kinderis asked Lance for a list of his
athletes and specific accomplishments in lieu of the binder that he
brought for our review
- Shelley made a motion to
accept the Brooks contract as written, this was seconded by Becca and
passed with none opposed
- Saul made a motion to
approve the Club Northwest Roles and Responsibilities from Shelley’s
2/7/08 E-mail-this was derailed and further discussion is needed because
of Lance’s objection to his potential roles.
WEB: No report
PNTF: No report
USATF: No report
Next meeting will be 3/12/08
Motion was made to adjourn by Tony Robinson at 9:41PM,
seconded by Tony Young.