Young, John O’Hearn, Saul Kinderis, Regina Joyce, Shelley Neal, Bill Roe , Ed Haywood, Will Conwell, Nick Fleming, Ed
GUESTS: Audra Smith, Tom Cotner
CONTRACTORS: Becca Gillespy-Peter, Martin Rudow
Openings: Meeting called to order at 7:31PM by Saul
to approve February 2009 minutes made by Ed Ledger and seconded by Tony Young
Minutes: John O’Hearn.
OHearn to send February minutes to Chuck for posting on the website.
REPORT: Bill Roe
- February 2009 beginning balance
all accounts: $16716.79.
events did pay us our half of Resolution Run receipts ~$4300. We also debited office costs of $400 to
their account to help pay down their debt to us.
- Discussed some
specifics about Cross Country National Budget (~$17K) so Shelley can get
going on tickets and plans-as well as some other issues with respect to
the Track Nationals-but that budget is still being finalized based on
number of runners and potential higher costs in New York City.
Northwest Runner: Martin Rudow
Runner brought in $4256 to Club Northwest in February. This was the 5th consecutive
record issue for total ad billings.
course for the Rock and Roll Marathon in Seattle was just announced-we discussed
how we might market Club Northwest at this event with giveaways or perhaps
being in the EXPO-however it costs $3000.
MEMBERSHIP: Becca Gillespy
Annual Meeting will be April 13 at Promotion Events offices-the social
hour will be 6-7PM, the meeting to be 7-8:30
- Becca to send out the Annual Meeting
notice, Molly Loesche has resigned to pursue other interests so her
portion of membership will be picked back up by Becca with some assistance
by Bill Roe.
- Ed Ledger
and Ed Haywood both talked about how to increase membership, some great
ideas of better shirts for renewing members or Club Northwest coffee cups.
discussed was improved email marketing utilizing our member/runner lists
from races and various databases-Chuck Bartlett can assist
- We need
to do a better job touting the features and benefits of Club Northwest
right on the website and the magazine as well as considering adding a
service component or mention-what members might do that helps the
- All Board
Members are in agreement that we need to do a better job appealing to the
average runner-we need more members of all kinds!
- We are
considering a social event at a track meet 6/13-maybe a BBQ
afterwards. We have our first
social event planned for 3/28/09 at Magnuson with a band set up by Saul.
- Ed Ledger
also looking into costs to set up a new flyer that can be used as a
handout at races or stuffed into magazines. He has someone designing it and Nick
will investigate printing costs.
- Bill Roe
brought up the need for a volunteer coordinator again
EVENTS: Becca Gillespy
Jock and Jill Winter Grand Prix: we made a total of $75 on the series-we
did not expect to make money since all other years we lost. This year was a success with new help
for volunteers-thanks to Nathan Hale and selected members of Club
Northwest like Shelley and Nick for coming through with key donations or
help week after week.
Whidbey Marathon 3/29/09 needs volunteers-contact Promotion Events
is the new Earth Day Run in Shoreline-Bill Roe sent a note out to the
membership reminding them of this-a former runner/student of WWU is
putting it on-we are loaning some equipment.
- We need
to sell events for the Spring Break Open $50 each, notification of the
social party afterwards will be sent out to the membership base soon.
Spring Break Open Rod/Dante will handle the timing
- We also
need to sell sponsorships for All-Comers, never too soon to start. We have all of the ribbons for the year
thanks to Bill Roe.
TEAM: Shelley Neal/Becca Gillespy
- Working on budget for
Track Nationals and we discussed how many athletes we might take and some
of the logistics, shooting for 10 men and 10 women. The meet is in July-we hope to have a strong
4th place team-at least.
- Went over team selection
for Club Northwest and all were in agreement with the final list-Audra
Smith was added as our last athlete this week. She is a multi-sport athlete.
- We are still dealing with
uniform issues since Brooks is not handling much in the way of orange
clothing these days-Becca is trying to purchase
all of the product she can at bargain prices from Brooks Outlet group-and
get it screened later.
WEB: Chuck Bartlett
PNTF/USATF/MISC: Becca Gillespy
- No report
but the 6/13/2009 meet may be the PNTF Championships
- For the
annual meeting board positions 4 (Shelley), 5 (John O), 6 (Ed Ledger) are
up and will be voted on.
Motion made to adjourn by Tony Young at 9:02PM and seconded by Will
Next meeting 4/13/09