Tony Young, John O’Hearn, Saul Kinderis, Regina Joyce, Shelley Neal, Bill Roe
(via phone), Ed Ledger, Ed Haywood, and Will Conwell
GUESTS: Tom Cotner, Molly Loesche
CONTRACTORS: Chuck Bartlett, Becca Gillespy, Martin Rudow
Openings: Meeting called to order at 7:26PM by Saul
to approve October 2008 minutes made by Nick Fleming and seconded by Tony Young
Minutes: John O’Hearn.
OHearn to send October minutes to Chuck for posting on the website.
REPORT: Bill Roe
- There is
concern over $12,000 Promotion Events owes to Club Northwest-we
like to keep one event credit with them and the number has grown
significantly. We still have $9866
in the bank; we owe approximately $4000 for top performances in All-Comers
track series-with some miscellaneous receipts which should clear next
month this number will be updated in December 2008.
- We may
consider allowing Trip and Dip payments to come directly to Club Northwest
and we will manage financials for this event rather than have Promotion
Events do so. Changes would have to
be made on our website to reflect this. Bill to speak with Promotion
Events about their website.
- We are
attempting to schedule a long-range planning meeting on 12/20/2008 from
12-4PM to go over financials from this year and beyond.
Northwest Runner: Martin Rudow
Running Network, that provided us with $10-15K (10%) of our overall annual
advertising revenue has split into two groups-Running Network and
Endurance Sports Media Network, we went with Endurance Sports-according to
Martin it is unclear how this will all work out at this point because this
is not a strong time of the year for ad revenue from this source.
- Next year
is looking positive for Martin and we are getting a $1500 check for
October with November looking to be a similar month.
- Our own
advertising revenue (outside of Endurance Sports) is still going well and
while there is some concern Brooks and Road Runner may drop a little in
2009 overall we have not lost any major clients.
OHearn put together a list for help at the Northwest Runner booth during
Seattle Marathon weekend-forwarded to Becca to put out on Yahoo and fill
in some more of the gaps.
MEMBERSHIP: Becca Gillespy/Molly Loesche
- We added two members this
month and expect to get a newsletter out soon.
- Molly is working on
cleaning up the member database and is sending out expired member lists to
the Board to follow-up on in the coming weeks. We have about 340 active members and 60
are lifetime members.
- We talked about
fundraising again and the Molly/Becca will send a note to all members
before the next board meeting so we can have members checking with
companies they work for, own, etc for fund raising.
EVENTS: Brian Oster/Becca Gillespy
will be 1/1/09 and it could be the biggest ever due to the success last
year. Club Northwest will be taking
over the financials and paying all bills this year.
Jock and Jill Winter Grand Prix dates are as follows: 12/6/08 Cross
Country, 12/20/08 Road Race, 1/10/08 Cross Country, 1/24/08 Road Race
(Super Jock and Jill serving treats), 2/7/08 Track-possibly at Nathan
Hale, 2/21/08 Finale We have seen
some entrants already and the advertisement has been in the November issue
of Northwest Runner.
- We still
owe prize money to those that competed this summer in the All-Comers
Series and we should take care of Will Conwell as soon as possible since
he is one of those we owe and a board member.
TEAM: Shelley Neal/Becca Gillespy
- We need to work on athlete
evaluations in December so we can get them back in early January 2009 with
a goal of filling as many contracts as possible early in the year. We ended up with some Brooks
contracts not being taken by athletes for a variety of reasons.
- We had a great showing of
orange at the Bellevue Cross Country Invitational and overall winners in
both the men’s and women’s races.
- Regarding Regionals-Chuck
is making a list of who is going 11/22-23 to Spokane, Club Northwest will pay partial
hotel and for vans to get athletes to and from-we have limited funding
this year for this event. Interest
has not been what was expected and there are complications due to how we
are structuring the requirements to make the teams with people not in
enough races or not all of the team members at each race to make the
- For Club Nationals,
Shelley remarked that no one had paid the $100 deposit yet-but with no
teams announced many do not understand what they are to do. It was suggested that people pay and if
they don’t make the team, we can refund their $100.
- We put money down on the
bus rental for Club Nationals and we owe more next week, it will be
approximately $60 per athlete to ride the bus. We also have to write a blank check to
the hotel to hold the rooms.
Shelley to get this from Nick/Bill this week.
- Our plan for Club
Nationals is 17 rooms with 34 runners, with exact amounts per team and
whether we have “A” teams, “B” teams still to be determined
- Also discussed for next
track season was that we only cover Nationals and athlete
reimbursements-any additional meets, etc need to be covered by
fund-raising efforts from individuals or through the Director of Track
Operations-no other budget for travel during the regular season without
these outside funds. This may be
put to an e-mail vote before the December board meeting.
WEB: Chuck Bartlett
needs the tax ID
- Has added
cross country meet photos and done a super job covering the races-thanks
PNTF/USATF/MISC: Becca Gillespy
- There is
a pending meeting regarding the future use of Seattle Stadium and what
kind of events it might host in the future we went over what Becca would
say at the meeting if given the chance and reviewed her super letter she
had written to the Parks Department
- The Parks
Department is moving forward with an RFP process regarding the fate of
West Seattle Stadium but Club Northwest is making its voice heard.
Motion made to adjourn by Tony Young at 9:06PM and seconded by Saul.
Next meeting 12/08/08